Creating & Structuring Pages

Page tree with sub-pages, drag & drop, icons and search – plus the block editor with slash menu, formatting and [[page links]].

The notebook organises knowledge as a tree of pages and sub-pages – one tree per level (company, team, project, personal). This page shows how to create and arrange pages and fill them with the block editor.

Creating pages and sub-pages

1. Open Knowledge from the sidebar (or the Knowledge tab inside a project or team).

2. In the left column, hover over the desired level and click ＋ (Add page). If the level is still empty, you will see the Create first page button instead.

3. The new page is initially called Untitled and opens immediately – just type the title and start writing.

For a sub-page, hover over an existing page in the tree and click the ＋ on its row (Add sub-page). Sub-pages can be nested to any depth; the arrow in front of the title expands and collapses branches.

Assigning an icon

Next to the title sits the icon button (Choose icon). It opens a small emoji picker with a curated selection; the chosen emoji then also appears in the page tree. Remove icon gets rid of it again.

Arranging via drag & drop

Drag a page in the tree with your mouse:

• Middle of a row – the target row lights up: the page is nested there as a sub-page.

• Top or bottom edge of a row – a blue line appears: the page is sorted before or after it (same depth in the tree).

Drag & drop works within one level. To move a page from, say, “Personal” into a team, use Move to (see below).

Duplicate, move, delete

The ⋯ button on each row (More actions) offers:

• Duplicate – creates a copy of the page.

• Move to – shows all other levels where you have write access. The page (including its sub-pages) lands at the top level of that tree.

• Delete – after the confirmation “Delete this page and all sub-pages?” the page is permanently removed together with all its sub-pages.

Searching

The magnifier icon in the header of the left column (Search knowledge) opens the search. From two characters on you get results from all levels you have access to – with a level badge and a text snippet. A click opens the page and expands the tree at the right spot.

Writing with the block editor

The editor works like Notion, without a fixed toolbar: “Write something, or press '/' for commands…”. Press / at the start of a line to open the slash menu with all block types:

• Text, Heading 1, Heading 2, Heading 3

• Bullet list, Numbered list, To-do list (checkable checkboxes)

• Table (with header row), Quote, Callout (highlighted note box), Code block

• Divider, Image (alternatively just drop or paste images into the editor)

• Page link – inserts a link to another knowledge page

Keep typing after the / to filter the list; pick with ↑/↓ and Enter.

Formatting text: select a passage – a floating menu appears with Bold, Italic, Strikethrough, Heading 1, Heading 2 and Link.

Linking pages & backlinks

Type [[ in the middle of your text followed by at least two characters of a page title – a suggestion popup shows matching pages, Enter inserts the link as a clickable pill. Alternatively use Page link from the slash menu.

Linked pages automatically show the reverse direction: below the title, “Linked from:” lists all pages that reference the current one – over time this grows into a connected knowledge web.