Creating & Structuring Pages
Page tree with sub-pages, drag & drop, icons and search – plus the block editor with slash menu, formatting and [[page links]].
The notebook organises knowledge as a tree of pages and sub-pages – one tree per level (company, team, project, personal). This page shows how to create and arrange pages and fill them with the block editor.
Creating pages and sub-pages
Open the Notebook from the sidebar (or the Notebook tab in a project or team).
In the left column, hover over the desired level and click ＋ (Add page). If the level is still empty, you see Create first page instead.
The new page is called Untitled at first and opens immediately – type the title and start writing.
For a sub-page, hover over an existing page in the tree and click the ＋ on its row (Add sub-page). Sub-pages can be nested to any depth; the arrow in front of the title expands and collapses branches.
Assigning an icon
Next to the title sits the icon button (Choose icon). It opens a small emoji picker with a curated selection; the chosen emoji then also appears in the page tree. Remove icon gets rid of it again.
Arranging via drag & drop
Drag a page in the tree with your mouse:
Middle of a row – the target row lights up: the page is nested there as a sub-page.
Top or bottom edge of a row – a blue line appears: the page is sorted before or after it (same depth in the tree).
You can also drag a page onto another level where you have write access – from “Personal” into a team, for example. If you drag it into the Company level, Kasimir asks first, because it then becomes visible to everyone in the company. Alternatively use Move to (see below).
Duplicate, move, delete
The ⋯ button on each row (More actions) offers:
Duplicate – creates a copy of the page.
Move to – shows all other levels where you have write access. The page (including its sub-pages) lands at the top level of that tree. If the new level reaches more people than the current one, only the person who created the pages or who manages the project may move them. Memory pages cannot be moved.
Delete – after the confirmation (“Delete … and all sub-pages?”) the page moves together with all its sub-pages to the trash.
You find the Trash at the bottom of the left column. There you bring deleted pages back, including their sub-pages, with Restore, or remove them with Delete permanently – after that they are gone along with their history, and this cannot be undone.
Searching
The magnifier icon in the header of the left column (Search knowledge) opens the search. From two characters on you get results from all levels you have access to – with a level badge and a text snippet. A click opens the page and expands the tree at the right spot.
Writing with the block editor
The editor works like Notion, without a fixed toolbar: “Write something, or press '/' for commands…”. Press / at the start of a line to open the slash menu with all block types:
Text, heading 1–3
Bullet list, numbered list, to-do list
Table, quote, callout (coloured note box), toggle section
Code block – with syntax colouring per language; Formula for mathematical expressions
Table of contents – lists the page’s headings and updates itself
Divider, Image (or drop or paste images) and Attach file – other files become attachments
Page link – links another notebook page
Keep typing after the / to filter the list; pick with ↑/↓ and Enter.
Formatting text: select a passage – a floating menu appears with Bold, Italic, Strikethrough, Underline, Code, Highlight, Heading 1, Heading 2, Link and Comment.
More small things: type : plus a keyword to insert an emoji (e.g. :thumbs); the floating toolbar aligns paragraphs and headings centre or right; typographic quotes are set automatically.
History, comments, outline: via ⋯ in a page’s header you open the History with earlier states; you can restore any of them. You can comment on selected text – comments sit in the right margin, together with the outline of the headings.
Linking pages & backlinks
Type [[ in the middle of your text followed by at least two characters of a page title – a suggestion popup shows matching pages, Enter inserts the link as a clickable pill. Alternatively use Page link from the slash menu.
Linked pages automatically show the reverse direction: below the title, “Linked from:” lists all pages that reference the current one – over time this grows into a connected knowledge web.
Use links instead of duplicates: one central page (e.g. “IT contacts”) and many [[…]] references to it stay current far more easily than five copies.
Favourites and recently opened
Use the star in the page header to mark a page as a favourite. Above the page tree you see your favourites and recently opened pages, also on the notebook’s start view. Only pages you may currently read are shown.
Exporting
Use Export in a page’s header to download it as PDF, Word document or Markdown.